Working For Waders Initiative


Privacy Notice for Working for Waders Project

The Working for Waders Initiative is a collaboration of organisations (“our”, “we”, “us”) working together to tackle the decline of wading birds in Scotland (“the Initiative”).  Please visit our website (www.workingforwaders.com) for a full list of collaborating organisations. The Heather Trust and other collaborating partners are Joint Data Controllers over any personal data we process about you for the purposes set out in this Privacy Notice.  If you have any concerns about our processing of your personal data please contact [Anne Gray, Director, Heather Trust, PO Box 7749, Lochmaben, Lockerbie, DG11 9 AE T. 01387 723201  E. Anne.Gray@heathertrust.co.uk].

Where do we get your personal data from, what are we processing and why?

We collect your personal data via our survey questionnaire or via our website.  The personal data that we will collect may be your location and contact details.  

By completing the survey you are consenting to us using your personal data for the Initiative, including populating a Working for Waders map available on our website, and contacting you with information about your involvement in the project. Our legal basis for this will be consent.

Provided you consent, we may also contact you about the Working for Waders Initiative and to invite you to relevant events. Our legal basis is consent.  

At Working for Waders events, should you come along, we may take photographs and videos and use these to promote the Initiative via our communication channels which include our website www.workingforwaders.com, our Facebook page @workingforwaders, our Twitter account @forwaders and Instagram #workingforwaders.  Our legal basis for this is that it is in our legitimate interest to promote the Initiative by showcasing events.


Will we share your personal data with any other organisation/third parties?

We may share your personal data with the James Hutton Institute, for the purposes of populating and managing the Working for Waders map available on our website which is accessible by members of the public.  If you have any questions on how Hutton processes your personal data, please contact their data protection officer at dpo@hutton.ac.uk

Other than set out above, we will not share your personal data with any other organisation or third parties without seeking your prior explicit consent. An exception to this would be where we are required to share your personal data in accordance with law or any regulatory requirement to which we (the collaborative partners) are subject or where we are undergoing a corporate restructure.


How long will we keep your personal data?

We will keep your data until the end of the initiative.


Your Rights

·                If we are relying on your consent, you can withdraw your consent at any time, at which point we shall stop processing your personal data in that way.  Please note this does not affect the legality of our processing up to the date of your withdrawal of consent.

·                You can seek to restrict our processing of your personal data, ask us to rectify any personal data we hold about you or object to us processing your personal data for the purposes stated above.  

·                You have the right to lodge a complaint with the Information Commissioners Office (ICO) if you think that we have infringed your rights. You can find more information about reporting a matter to the ICO at the following link: https://ico.org.uk/

·                You have the right to access personal data held by us about you.

·                In certain circumstances you have the right to ask us to provide you with your personal data in a structured, commonly used and machine-readable format to allow you (or us on your behalf) to transmit this information to another party.  More information can be found at https://ico.org.uk

·                In certain circumstances you have the right to ask us to erase the personal data we hold about you. 
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